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The Ultimate Guide to Dental Accounting

Altrust Services - The Ultimate Guide to Dental Accounting
Table of Contents

The Ultimate Guide to Dental Accounting

 

As a dentist, you’re not only tasked with maintaining the oral health of your patients but also with managing the financial health of your practice. Understanding the ins and outs of dental accounting is crucial for ensuring your practice’s profitability and sustainability. From choosing the right accounting software to mastering tax strategies, the complexities can seem daunting. However, the right approach can streamline your financial processes, enhance your practice’s efficiency, and ensure compliance with the latest regulations. In the upcoming sections, we’ll explore how adopting optimal financial strategies can significantly impact your practice’s bottom line and operational success. What specific financial challenges have you encountered in your practice?

Introduction

Effective dental accounting is crucial for tracking your dental practice’s financial transactions, ensuring both legal compliance and operational efficiency. By meticulously recording income and managing expenses, you safeguard your practice against potential legal and financial pitfalls.

Proper financial management involves not just handling daily earnings and expenditures but also meticulous budgeting for supplies and accurate filing of insurance claims. This foundation supports the overall health of your business, preventing disruptions that could affect service delivery.

Investing in specialized accounting software tailored for dental practices can significantly enhance this process. Such software streamlines financial operations, automating tasks that might otherwise consume a substantial portion of your time. This can include anything from payroll processing to reconciling bank statements, thereby increasing the accuracy and accessibility of financial data.

The real-time data provided by cloud-based systems allows for immediate review and informed decision-making, which is crucial in dynamic business environments.

Moreover, delegating these intricate accounting tasks to experts not only ensures precision but also allows you to focus more on patient care. Consulting with seasoned accountants who understand the nuances of dental financial management can offer insightful guidance and aid in steering your practice toward profitability and growth.

Understanding Dental Accounting

Why is dental accounting essential for your practice’s success?

Well, managing the financial aspects of your dental practice isn’t just about keeping the lights on; it’s about understanding where your money is going and ensuring you’re making sound decisions that can lead to growth and stability. Proper dental accounting involves meticulous tracking of every financial transaction, from income generated from patient services to office expenses. This level of detail in your bookkeeping is crucial.

Effective management of your financial records helps you monitor the health of your practice. It lets you see the patterns in income and expenses, helping you budget more accurately for future needs like supplies or technology upgrades.

Moreover, maintaining accurate patient records and filing insurance claims with precision isn’t just good practice; it’s essential for timely reimbursements and maintaining a steady cash flow.

Investing in cloud-based software for your accounting needs can significantly streamline these processes. With real-time access to your financial data, you can make informed decisions quickly, enhancing your practice’s overall efficiency and focus on patient care.

Significance of Proper Dental Accounting

Proper dental accounting ensures you accurately track income from services and manage office expenses, crucial for your practice’s financial health. By maintaining a clear view of your revenue management, you’re better equipped to make informed decisions that drive the growth of your practice. This detailed oversight helps you budget for essential supplies and expenses, ensuring that your practice always has what it needs to function efficiently.

Moreover, adherence to financial reporting standards and compliance regulations is essential. Effective dental accounting keeps you on the right side of the law, preventing legal and financial repercussions that can arise from inaccuracies or mismanagement. By delegating these critical tasks to specialists, you can focus more on patient care, knowing that the financial aspects of your practice are in expert hands.

Investing in technology integration, particularly cloud-based software, revolutionizes how you handle dental accounting. This technology not only streamlines your accounting processes but also reduces errors and enhances data security. With real-time access to financial data, you’re always prepared to adjust strategies swiftly, ensuring your practice remains competitive and financially sound.

This proactive approach fosters a robust framework for sustained profitability and operational success.

Core Components of Dental Accounting

Understanding the core components of dental accounting is crucial for ensuring your practice’s financial health and compliance. One pivotal element is managing expenses, which includes everything from office supplies to employee salaries. It’s essential to keep a meticulous record of all expenditures to maintain control over your financial outflows and prevent overspending.

Another crucial aspect is handling insurance claims. Accurately filing these claims ensures that you receive timely reimbursements, which directly impacts your cash flow and overall financial stability. Mistakes in this area can lead to delays or denials, which in turn, could harm your practice’s financial health.

Patient records management also plays a key role in dental accounting. Maintaining detailed and compliant records isn’t just a legal requirement but also a foundation for effective practice management. These records help in forecasting future income and preparing for tax obligations accurately.

Lastly, all these components contribute to compliant record-keeping. Adhering to industry standards and legal requirements in your accounting practices prevents potential legal issues and ensures financial stability. By focusing on these core components, you’ll set your practice up for growth and long-term success, while also making sure you’re prepared for any financial scrutiny.

Selecting Optimal Accounting Software

Having covered the core components of dental accounting, let’s now focus on selecting the optimal accounting software for your practice.

When choosing, first consider software scalability. As your practice grows, your software must effortlessly accommodate additional patients, services, and possibly even locations without requiring a complete system overhaul.

Next, ensure the software has a user-friendly interface. It’s vital that your team can navigate the system effectively to perform tasks efficiently and accurately. A complex system could lead to errors and frustration, which hampers productivity.

Cost-effectiveness is another significant consideration. Analyze various software options to ensure you’re getting comprehensive features at a reasonable price. It’s not just about the initial cost but also about the value it brings through efficiency and time savings.

Data security can’t be overlooked. Since you’re handling sensitive patient information, the software must comply with HIPAA regulations to protect this data against breaches.

Finally, check the level of training and support offered by the provider. Adequate training ensures your staff can use all features optimally, and reliable support means you’ll have help available whenever you encounter an issue.

Selecting the right accounting software is crucial for streamlining operations, enhancing productivity, and securing patient data in your dental practice.

Best Practices for Bookkeeping

To ensure your dental practice maintains accurate financial records, it’s crucial to delegate bookkeeping tasks to specialists. By doing so, you’re not just offloading work; you’re investing in precision and expertise. These specialists employ refined bookkeeping practices that optimize your financial operations and ensure compliance with regulatory standards.

Next, integrating cloud-based accounting software is essential. This technology not only streamlines your financial management but also provides secure, real-time access to your financial data. You’ll benefit from enhanced decision-making capabilities with up-to-date financial statements at your fingertips.

A robust system for expense tracking is vital. Categorize every transaction meticulously to maintain clear financial oversight and simplify tax filings. Regularly reconcile your bank statements to catch any discrepancies early, preventing financial errors that could escalate into costly issues.

Lastly, don’t underestimate the importance of scheduled financial audits. Conduct these reviews quarterly or annually to evaluate your practice’s financial health comprehensively. These audits help confirm the accuracy of your financial statements and identify areas for financial improvement.

Adhering to these practices ensures your dental office remains financially healthy, transparent, and strategically poised for future growth.

Strategic Tax Planning for Dentists

Strategic tax planning enables you, as a dentist, to maximize deductions on equipment, office supplies, and professional development, effectively reducing your taxable income. These deductions are crucial in lowering your overall tax burden, allowing you to reinvest savings back into your practice.

You can also leverage tax credits, which reduce your tax liability directly, unlike deductions which reduce the amount of income subject to tax. Consider tax credits for hiring new employees, engaging in research and development, or making your practice more energy-efficient. These incentives not only support your business’s growth but also improve your fiscal health.

Furthermore, be mindful of capital gains tax, which applies when you sell practice assets or investments. Planning in advance can help you time these sales to minimize the impact of these taxes, preserving more of your hard-earned profits.

Incorporating retirement plans into your tax strategy is equally important. Options like a 401(k) or SEP IRA not only secure your future but also offer significant tax benefits. Contributions to these plans are typically tax-deductible, reducing your taxable income while promoting your long-term financial security.

Financial Reporting Essentials

You’ll find that effective financial reporting in dental accounting is essential for generating detailed statements that track your practice’s revenue, expenses, and profits. These financial reports are fundamental tools that help you monitor your dental practice’s financial health, identify trends, and make informed decisions.

Key components of financial reporting include the profit and loss statement, balance sheet, and cash flow statements.

The profit and loss statement, or income statement, provides a clear overview of your practice’s financial performance over a specific period. It breaks down how your revenue is transformed into net income, highlighting both operational efficiency and areas that may require cost management.

The balance sheet, on the other hand, offers a snapshot at a particular point

Financial Reporting Essentials

Effective financial reporting in dental accounting is essential for generating detailed statements that track your practice’s revenue, expenses, and profits. These financial reports are fundamental tools that help you monitor your dental practice’s financial health, identify trends, and make informed decisions.

Key components of financial reporting include the profit and loss statement, balance sheet, and cash flow statements.

The profit and loss statement, or income statement, provides a clear overview of your practice’s financial performance over a specific period. It breaks down how your revenue is transformed into net income, highlighting both operational efficiency and areas that may require cost management.

The balance sheet, on the other hand, offers a snapshot at a particular point in time of what your practice owns (assets) and owes (liabilities), along with the equity you’ve built up. This report is crucial for assessing the financial stability and solvency of your business.

Cash flow statements reveal the actual amount of cash and cash equivalents entering and leaving your practice. This report helps you understand how well you manage the cash necessary for daily operations and can be critical in avoiding shortfalls.

Utilizing modern accounting software automates these processes, greatly enhancing the accuracy and accessibility of your financial reporting, ensuring you’re always equipped with timely data to guide your business decisions.

Overcoming Common Challenges

While effective financial reporting helps you monitor your dental practice’s financial health, overcoming common challenges such as cash flow issues and inefficient billing processes is key to ensuring long-term stability and growth. Identifying and addressing these issues forms the cornerstone of robust cash flow management. You must implement efficient billing and collection processes to improve your revenue streams and reduce outstanding balances, ensuring that your practice maintains a steady influx of funds.

Proper expense management and meticulous budgeting are equally crucial. By controlling costs and maximizing profitability, you’re not just saving money; you’re strategically reallocating resources to areas that foster growth and stability. Utilizing specialized dental accounting software can streamline your financial operations and ensure compliance with industry regulations, significantly reducing the risk of costly errors.

Regular financial analysis and reporting are vital. These tools provide you with a detailed, factual basis for your decision-making processes. By regularly reviewing your financial status, you can make informed decisions that align with your practice’s long-term goals.

It’s not just about keeping the books; it’s about understanding the story they tell and using that knowledge to guide your practice towards sustained success and growth.

Conclusion

Implementing the right dental accounting practices ensures your practice’s financial health and paves the way for sustainable growth. By integrating cutting-edge tools like cloud-based software Xero and Hubdoc, you’re not just keeping up with compliance; you’re also enhancing your practice’s operational efficiency. This leap in technology provides you with real-time financial insights, crucial for informed decision-making and effective performance measurement.

Strategic planning becomes substantially more robust with accurate data at your fingertips. You can identify financial trends, predict future revenue flows, and adjust your business strategies accordingly.

Moreover, by joining forces with alliances such as the Samera Alliance Buying Group, you leverage collective purchasing power, which translates into significant cost savings and directly benefits your practice’s bottom line.

Tax strategies also play a critical role in safeguarding your financial health. With specialized services from providers like Quantum Dental Accounting, you get tailored advice that mitigates risks and optimizes your tax positions. Remember, proactive financial management is key to avoiding potential legal and financial pitfalls down the line.

Why AltruST is Your Ideal Offshoring Partner?

Looking to elevate your team with top-tier talent? Meet Altrust – your go-to offshoring ally for businesses of all sizes.   

At Altrust, we’re all about crafting teams that vibe with your culture and values. Our commitment to quality and professionalism makes us the perfect fit for businesses seeking offshoring excellence.   

With a proven track record, our seasoned professionals are here to guide you through the offshoring journey, ensuring a seamless and successful partnership.   

Partnering with Altrust means tapping into our expertise in cultural alignment, talent acquisition, and employee management. We’re not just a service; we’re your dedicated partner in building the perfect global team for your business – whether you’re a small startup or a big player in the market.   

To reach out to Altrust please contact us at buildmyteam@altrustservices.com. Let’s discuss how we can enhance your team with top-tier talent and explore the benefits of offshoring excellence together. Looking forward to connecting! 

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The Ultimate Guide to Dental Accounting

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MEDICAL AND DENTAL VIRTUAL ASSISTANT
40 hrs/week

Approx. Price Per Hour (USD): $10.00

 

Responsibilities may include:

•Booking and managing patient appointments.
•Coordinating meetings and maintaining calendars.
•Managing social media accounts.
•Creating and distributing newsletters.
•Running digital marketing campaigns.
•Handling patient inquiries.
•Managing patient follow-ups.
•Sending appointment reminders.
•Transcribing medical notes.
•Maintaining electronic health records (EHR).
•Ensuring proper documentation and coding.
•Assisting with recruitment and onboarding.
•Managing employee records.
•Coordinating training and development programs.
•Organizing and maintaining patient records.
•Managing data entry tasks.
•Ensuring compliance with data protection regulations (e.g., HIPAA).
•Providing IT support for office systems.
•Managing software and hardware issues.
•Ensuring cybersecurity measures are in place.
•Managing CRM systems.
•Conducting patient satisfaction surveys.
•Developing patient engagement strategies.
•Preparing financial statements.
•Managing accounts payable/receivable.
•Conducting financial analysis and reporting.
•Processing patient bills.
•Managing insurance claims.
•Handling payments and follow-ups on unpaid bills.
•Coordinating patient care transitions between healthcare settings.
•Ensuring continuity of care during transitions.
•Communicating care plans to patients and families.
•Monitoring and ordering medical supplies and equipment.
•Managing inventory levels.
•Coordinating with vendors for timely deliveries.


Requirements:
• Strong written English and communication skills
• Reliable and has a high attention to detail
• Proficiency with MS Office Tools and Google Docs
• Basic Excel proficiency
• Quick learner
• HIPAA Compliance

 

 

PATIENT COMMUNICATION SPECIALIST
40 hrs/week

Approx. Price Per Hour (USD): $10.00

 

Responsibilities:

  • Act as the primary point of contact for patients
  • Address inquiries, schedule appointments, and provide healthcare information
  • Handle patient complaints and concerns with empathy
  • Manage incoming and outgoing communications via phone, email, and messaging platforms
  • Maintain clear, professional, and timely communication with patients and stakeholders
  • Schedule, reschedule, and confirm patient appointments
  • Coordinate with medical staff for smooth appointment flow and minimal wait times
  • Update and maintain accurate patient records in the healthcare management system
  • Document patient interactions for reference and compliance
  • Conduct follow-up calls or messages for treatment plan and post-appointment care instructions
  • Remind patients of upcoming appointments and necessary preparations
  • Provide educational materials and resources about health conditions and treatments
  • Assist patients in understanding healthcare instructions and terminology
  • Work with healthcare providers, administrative staff, and team members to improve patient satisfaction and care outcomes
  • Participate in team meetings and training sessions
  • Handle sensitive patient information in compliance with HIPAA and regulatory requirements
  • Maintain confidentiality and security of patient data

Requirements:

  • High school diploma or equivalent required
  • Associate's or Bachelor's degree in healthcare administration, communications, or a related field preferred
  • Previous experience in a healthcare setting, particularly in patient communication or customer service roles
  • Familiarity with medical terminology and healthcare procedures
  • Excellent verbal and written communication skills
  • Strong interpersonal skills with the ability to empathize and connect with patients
  • Proficiency in healthcare management software, electronic health records (EHR), and relevant communication tools
  • Exceptional organizational skills with the ability to multitask and prioritize effectively
  • Attention to detail in managing patient information and scheduling
  • Strong problem-solving skills with the ability to think critically and make informed decisions
  • Ability to handle challenging situations calmly and professionally
  • Flexibility to adapt to changing schedules and patient needs
  • Willingness to learn and implement new technologies and procedures
  • Understanding of HIPAA regulations and commitment to maintaining patient confidentiality
  • Adherence to organizational policies and procedures
  • Bilingual or multilingual abilities are a plus, particularly in languages commonly spoken by the patient population
  • High level of professionalism and dedication to providing quality patient care
  • Strong work ethic and a positive attitude

DATA ENRTY SPECIALIST
40 hrs/week

Approx. Price Per Hour (USD): $8.00

 

Responsibilities:

  • Inputting data accurately and efficiently into databases and spreadsheets
  • Verifying data by comparing it to source documents
  • Updating and maintaining data systems and records
  • Preparing data for entry by compiling and sorting information
  • Reviewing data for errors, missing information, and inconsistencies
  • Communicating with team members to resolve data discrepancies
  • Ensuring data confidentiality and security
  • Performing regular backups to ensure data preservation
  • Generating reports and performing data retrieval as needed
  • Assisting with data-related tasks and projects as required

Requirements:

  • High school diploma or equivalent; additional computer training or certification is a plus
  • Proven data entry work experience, preferably in a similar role
  • Proficiency in using data entry software, databases, and MS Office applications
  • Excellent typing speed and accuracy
  • Strong attention to detail and organizational skills
  • Ability to handle confidential information responsibly
  • Good communication skills for collaborating with team members
  • Ability to work independently with minimal supervision
  • Basic understanding of data management principles
  • Strong time management skills with the ability to meet deadlines

MEDICAL TRANSCRIPTIONIST
40 hrs/week

Approx. Price Per Hour (USD): $10.00

 

Responsibilities:

  • Transcribe dictated recordings from healthcare professionals into written reports
  • Review and edit transcriptions for accuracy, grammar, and clarity
  • Ensure proper formatting and adherence to healthcare documentation standards
  • Identify and clarify inconsistencies or inaccuracies in medical dictations
  • Enter transcribed reports into electronic health records (EHR) systems
  • Maintain confidentiality and security of patient information in compliance with HIPAA regulations
  • Collaborate with healthcare providers to resolve any discrepancies in the transcriptions
  • Stay updated with medical terminology, procedures, and transcription practices
  • Perform quality assurance checks on transcriptions for completeness and accuracy
  • Follow up with healthcare professionals to obtain additional information or clarification as needed

Requirements:

  • High school diploma or equivalent required
  • Certification in medical transcription from an accredited program preferred
  • Previous experience as a medical transcriptionist or in a related role
  • Proficiency in medical terminology, anatomy, and pharmacology
  • Excellent typing speed and accuracy
  • Strong listening skills and attention to detail
  • Proficiency in using transcription software and EHR systems
  • Ability to work independently and meet deadlines
  • Understanding of HIPAA regulations and commitment to maintaining patient confidentiality
  • Strong written and verbal communication skills
  • Ability to adapt to different accents and dictation styles from healthcare providers

HUMAN RESOURCE ASSISTANT
40 hrs/week

Approx. Price Per Hour (USD): $8.00

 

Responsibilities:

  • Assist with day-to-day operations of the HR functions and duties
  • Provide clerical and administrative support to Human Resources executives
  • Compile and update employee records (hard and soft copies)
  • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc.)
  • Coordinate HR projects (meetings, training, surveys, etc.) and take minutes
  • Deal with employee requests regarding human resources issues, rules, and regulations
  • Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)
  • Communicate with public services when necessary
  • Properly handle complaints and grievance procedures
  • Conduct initial orientation to newly hired employees
  • Assist with recruitment by posting job ads, organizing resumes and job applications, scheduling job interviews, and assisting in interview processes
  • Coordinate communication with candidates and schedule interviews
  • Assist in various HR-related activities such as onboarding, training and development, and employee engagement

Requirements:

  • Proven experience as an HR Assistant, Staff Assistant, or relevant human resources/administrative position
  • Fast computer typing skills (MS Office, in particular)
  • Hands-on experience with an HRIS or HRMS
  • Basic knowledge of labor laws
  • Excellent organizational skills
  • Strong communications skills
  • Degree in Human Resources or related field preferred
  • Ability to handle data with confidentiality
  • Good understanding of HR practices and procedures
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer-focused attitude, with high level of professionalism and discretion
  • Bilingual or multilingual abilities are a plus

MARKETING AND PATIENT ACQUISITION SPECIALIST
40 hrs/week

Approx. Price Per Hour (USD): $10.00

 

Responsibilities:

  • Create and implement comprehensive marketing plans to attract and retain patients
  • Develop and execute targeted campaigns across various channels (social media, email, print, etc.)
  • Produce engaging content for marketing materials, including blogs, newsletters, social media posts, and website copy
  • Collaborate with the design team to develop visually appealing promotional materials
  • Identify and pursue opportunities to attract new patients
  • Develop partnerships with community organizations, businesses, and other healthcare providers
  • Conduct market research to identify patient needs and preferences
  • Analyze competitor strategies and market trends to inform marketing efforts
  • Plan and manage community events, health fairs, and open houses to promote services
  • Coordinate participation in local and industry events to increase brand visibility
  • Manage and optimize online presence, including website, social media profiles, and online directories
  • Implement SEO and SEM strategies to improve online visibility and attract new patients
  • Develop and maintain strong relationships with existing patients to encourage referrals and repeat visits
  • Implement patient retention programs and loyalty initiatives
  • Track and analyze marketing campaign performance
  • Provide regular reports on patient acquisition metrics and marketing ROI
  • Work closely with clinical and administrative teams to ensure alignment of marketing strategies with organizational goals
  • Collaborate with external vendors and agencies as needed

Requirements:

  • Bachelor’s degree in marketing, communications, healthcare administration, or a related field required
  • Previous experience in healthcare marketing or patient acquisition preferred
  • Proven track record of successful marketing campaigns and patient acquisition strategies
  • Strong written and verbal communication skills
  • Proficiency in digital marketing tools and platforms (e.g., Google Analytics, social media management tools)
  • Excellent organizational and project management skills
  • Ability to develop innovative marketing ideas and campaigns
  • Strong visual and content creation skills
  • Strong analytical skills to assess marketing performance and make data-driven decisions
  • Ability to interpret market research and patient data
  • Familiarity with CRM software and patient management systems
  • Proficiency in Microsoft Office Suite and design software (e.g., Adobe Creative Suite)
  • Ability to build and maintain relationships with patients, staff, and community partners
  • Strong team collaboration skills
  • Flexibility to adapt to changing market conditions and organizational needs
  • Willingness to learn and implement new marketing technologies and strategies
  • High level of professionalism and dedication to patient care
  • Strong work ethic and a positive attitude
  • Understanding of healthcare regulations and compliance standards related to marketing
  • Commitment to maintaining patient confidentiality and ethical marketing practices

CUSTOMER SUPPORT

40 hrs/week
Approx. Price Per Hour (USD): $10.00

 

Provides phone, video call, email, ticketing and online chat support to customer enquiries.

Example responsibilities may include:
• Answering phone, online chat enquiries and questions from new and existing customers
• Responding to customer emails
• Looking up customer order details from our internal CRM
• Processing refunds and other customer requests according to internal procedures
• Send email and SMS quotes to customers

Requirements
• Strong written English and verbal communication skills
• Attention to detail

BOOKKEEPER

40 hrs/week
Approx. Price Per Hour (USD): $10.00

 

Responsibilities and Tasks May Include:

  • Accurately record daily financial transactions and complete the posting process.
  • Generate, send, and follow up on invoices.
  • Reconcile financial discrepancies by collecting and analyzing account information.
  • Maintain a systematic record of financial documents and ensure they are up-to-date.
  • Process accounts receivable/payable and handle payroll efficiently.
  • Prepare monthly, quarterly, and annual financial statements.
  • Collaborate with the accounting team to prepare for audits and other financial reviews.
  • Stay updated with financial policies, regulations, and legislation.

Requirements

  • Proven bookkeeping experience with a strong attention to detail.
  • Proficiency in MS Excel and accounting software (e.g., QuickBooks, Xero).
  • Strong mathematical and analytical skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Knowledge of generally accepted accounting principles and procedures.

Highly Regarded Skills and Experience

  • Experience in bookkeeping for international clients.
  • Familiarity with multiple accounting software platforms.
  • A degree or certification in Finance, Accounting, or a related field.
  • Strong interpersonal skills and the ability to work in a team environment.
  • Experience in managing financial records for small to medium-sized businesses.

WEB DEVELOPER

40 hrs/week
Approx. Price Per Hour (USD): $11.00

 

Responsibilities for a Developer Specialising in WordPress

  • Develop and maintain dynamic websites and web applications using WordPress.
  • Collaborate with the design and marketing teams to turn visions into reality.
  • Ensure high-performance and availability, managing all technical aspects of the CMS.
  • Establish and guide the website’s architecture.
  • Ensure high-quality source code, testing, and debugging.
  • Collaborate with front-end developers and web designers to improve usability.
  • Stay updated with the latest industry trends and advancements.

 

Requirements

  • Proven work experience as a WordPress Developer.
  • Good understanding of front-end technologies, including HTML5, CSS3, JavaScript, jQuery.
  • Experience building user interfaces for websites and/or web applications.
  • Proficient understanding of code versioning tools.
  • Strong understanding of PHP back-end development.
  • Familiarity with Google Tools such as Analytics and Search Console.
  • Knowledge of how to interact with RESTful APIs and formats (JSON, XML).
  • Excellent written and verbal communication skills.
  • Basic graphic design skills to create social media and website content.
  • Proficient in MS Office suite, including Excel and Outlook.
  • High school diploma or equivalent; associate or bachelor’s degree in business, marketing, or a related field preferred.

SEO SPECIALIST

40 hrs/week
Approx. Price Per Hour (USD): $10.00

 

Responsibilities

  • Perform comprehensive client SEO audits focusing on on-page, technical, off-page, and content aspects.
  • Conduct keyword research to identify target keywords and phrases.
  • Develop and implement on-page, off-page, technical, and content optimizations.
  • Create regular SEO reports highlighting organic performance, including keyword tracking, conversions, and organic traffic.
  • Develop and execute off-page SEO through link building
  • Develop and execute a content strategy to grow organic traffic.
  • Conduct competitor SEO analysis to incorporate into the SEO strategy.
  • Collaborate with content writers and marketing teams to ensure SEO best practices are followed.
  • Stay updated with the latest industry trends, algorithm updates, and best practices.

 

Requirements

  • Proficiency in Google Analytics, including GA4.
  • Proficiency in Google Search Console.
  • Proficiency in SEO tools such as SEMRush, Ahrefs, Screaming Frog, and Botify.
  • Minimum of 3 years of experience in SEO, preferably in an agency setting.
  • Strong understanding of HTML/CSS and website structures.
  • Excellent written and verbal communication skills.

COLD CALLER

40 hrs/week
Approx. Price Per Hour (USD): $10.00

Responsibilities
  • Cold call real estate sellers from provided lead lists
  • Qualify sellers and properties over the phone
  • Schedule appointments for the acquisition team to visit potential investment properties
  • Log all calls and appointment details in the CRM (Folio)
  • Achieve daily and weekly appointment-setting targets

     

Scope
  • The cold caller will be provided leads to call and will need to learn the client’s specific process for qualifying sellers and properties.
  • They will use an internal CRM to log calls and appointments.
  • They will report directly to the client and work independently once trained on the process.

 

Requirements

  • 6 months experience in cold calling and/or appointment setting
  • Real estate and/or sales experience preferred
  • Clear phone voice and strong communication skills
  • Motivated self-starter who can work independently
  • Organized and detail-oriented
  • Familiarity with CRMs

MEDICAL BILLER AND CODER

40 hrs/week
Approx. Price Per Hour (USD): $10.00

Responsibilities
  • Obtain authorizations and pre-approvals from insurance companies
  • Verify patient insurance coverage
  • Submit claims to insurance companies
  • Follow up on unpaid/denied claims
  • Appeal denied claims
  • Communicate with insurance companies to resolve issues
  • Maintain accurate patient records
Requirements
  • 6 months experience in medical billing
  • Knowledge of billing practices, terminology, and software
  • Strong attention to detail and organization skills
  • Excellent written and verbal communication abilities
  • Able to multitask and prioritize effectively
  • Passion for improving the patient and provider experience

MEDICAL RECEPTIONIST

40 hrs/week
Approx. Price Per Hour (USD): $10.00

Responsibilities

  • Calendar and Task Management
  • Answer incoming phone calls
  • Schedule appointments for new and existing patients
  • Enter patient information into EMR system
  • Follow up on missed calls
  • Make reminder calls/texts for appointments

Requirements

  • At least 6 months experience as a Medical Receptionist
  • Familiarity with medical terminology and health insurance
  • Excellent phone skills and customer service skills
  • Strong attention to detail
  • Proficient with computers and data entry

DIGITAL MARKETING

Boost Your Medical Practice with Expert Digital Marketing

Enhance your online presence with our comprehensive Medical Digital Marketing package, designed to attract more patients and maximize your ROI. Our services include:

✅ Web Design & Development – Build a professional, high-converting website.
✅ Maintenance & Security – Keep your site updated, virus-free, and running smoothly.
✅ SEO (Basic & Expansion) – Improve search rankings and increase visibility.
✅ Google Business Profile Management – Stand out in local search results.
✅ PPC Management – Get high-quality leads with targeted ads.
✅ Social Media Marketing – Engage with patients and grow your brand.
✅ Email/SMS Marketing – Connect with your audience effectively.
✅ Press Release – Build credibility and brand awareness.

 

💡 Drive More Patients to Your Practice! See Our Affordable Plans Now:

 

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